This is the privacy notice of Business Community Network Ltd, company number 13056952, registered in England.
Registered office: Unit B Oakwood, Oakfield Industrial Estate, Eynsham, OX29 4TH, GB
Contact (data rights): info@oxfordbusinesscommunitynetwork.co.uk
Last updated: 25 August 2025
“We”, “our” and “us” refer to Business Community Network Ltd as the controller of your personal data. We are committed to processing personal data lawfully, fairly and transparently under the UK GDPR and the Data Protection Act 2018.
We collect personal data when you: contact us; buy services, memberships or event tickets; attend our events; use our website; complete surveys or feedback; or apply for a role.
We may receive attendee details from ticket purchasers who register on behalf of others. In those cases, the purchaser confirms they have permission to provide the attendee’s details and sharing preference.
Typical data: name, job title, business contact details, correspondence records (including call recordings and messages), booking and attendance data (including attendee sharing preferences), payment details, website/app usage data (IP address, device, cookies—see Cookies placeholder), and any information needed to deliver our services.
We may receive business contact details from public sources (e.g., company websites, business directories), referrals/partners, or event platforms where you register to attend. We process this data in accordance with this notice.
This may include identifying a publicly available professional profile (for example, a LinkedIn profile) to improve the accuracy of attendee records.
We use AI‑assisted systems and automation tools to communicate by email, SMS, WhatsApp, voice calls (including automated or pre‑recorded messages), and other electronic means. Uses include responding to enquiries, reminders and updates, campaign delivery, support and personalisation.
Opt‑out: Emails—use the unsubscribe link. SMS/WhatsApp—reply STOP. You can also email info@oxfordbusinesscommunitynetwork.co.uk.
We share data with trusted providers (e.g., hosting, CRM, email/SMS/WhatsApp/voice platforms, analytics, payment processors, event platforms) under contracts requiring UK GDPR‑level protections. Where data is transferred outside the UK/EEA, we use appropriate safeguards (e.g., UK IDTA/Standard Contractual Clauses or adequacy decisions).
Event attendee networking: If you choose to share your details, we will share your name, company, email, phone, and LinkedIn profile (if identified by us from public sources) with other attendees of the same event to help with post‑event networking. Member details are shared with members and guests; guest details are shared with members only. We do not sell attendee details or use them for unrelated marketing.
We keep personal data only as long as necessary for the purposes above, to comply with legal/accounting requirements, and to establish or defend legal claims. We apply documented retention criteria, and delete or anonymise data when no longer needed.
We retain attendee records for operational and historical purposes. Guest sharing is limited to the event day plus 14 days and is not continued after that period, while member details remain shared with members and guests for ongoing networking. Once shared, other attendees may retain their own copies, so we cannot guarantee deletion of copies held by recipients.
You have rights to access, rectification, erasure, restriction, portability, and to object (including to direct marketing and related profiling). You also have rights in relation to automated decision‑making where applicable.
You can ask us to update your attendee sharing preference at any time by contacting info@oxfordbusinesscommunitynetwork.co.uk.
To exercise your rights, contact info@oxfordbusinesscommunitynetwork.co.uk. We will respond in line with UK GDPR timescales.
Please contact us first so we can resolve your concern. You also have the right to complain to the UK Information Commissioner’s Office (ICO): ico.org.uk/make-a-complaint or 0303 123 1113.
We do not intentionally collect special‑category data (e.g., health, beliefs) or data about children. Please do not provide such data. If it is necessary for a specific purpose, we will seek an appropriate Article 9 condition (e.g., explicit consent) and provide additional information.
Our services are intended for business users aged 18+.
For details about the cookies we use and how you can manage your preferences, please see our Cookies Policy. You can also manage your choices via the cookie banner on our site, or by using the Cookies Policy link at the bottom of the page to open settings at any time.
Where data is needed to enter into or perform a contract (e.g., to process a booking), failure to provide it may mean we cannot supply the relevant service.
We may update this notice from time to time. Material changes will be highlighted on our website or notified directly where appropriate.